A remote-first engagement to bring the same AI-powered systems, Procore oversight, and cost control that drove results at 186 Bal Bay across every active BRLH project.
Prepared forBart Reines
Prepared byCrowncore
DateJune 2026
The Portfolio
One Command Center for Every BRLH Project
186 Bal Bay is live today. As Crowncore comes on board, every BRLH project takes a place here — each with its own live dashboard, in this same view.
The 186 Bal Bay project wasn't a pilot program — it was a proof of concept.
Real-time budget visibility, subcontractor accountability, document control,
and an AI layer that caught issues before they became costs.
Crowncore now brings that same infrastructure to BRLH as a dedicated engagement —
structured, scalable, and built around how you operate.
Full AI-assisted CM integration — from procurement through inspections and CO
$0
Surprise Overruns Under Crowncore Watch
Continuous budget tracking with real-time variance alerts eliminates end-of-month discoveries
24/7
AI-Powered Project Intelligence
Claude monitors every thread, document, and status — surfacing what needs your attention, when it matters
Our Scope
From Design Through CO — Full-Spectrum Management
Crowncore can engage at any stage — from the first design meeting through the final certificate of occupancy. The earlier we're in, the more we protect.
Pre-Construction & Design Phase
Design Team Coordination
Owner's Representative managing the full design team — architect of record, design architect, MEP, structural, and civil — so every consultant is aligned, on schedule, and accountable to the owner's program.
Owners Rep
Interiors Oversight
Managing the interior design process from concept through finish selections — coordinating between the interiors team, architect, and ownership to keep the program on budget and on vision without design-by-committee delays.
Selection to Spec
Pre-Construction Budget & Value Engineering
Establishing the project budget during design — not after CDs are issued. Reviewing drawings at each milestone for value engineering opportunities, scope creep, and cost alignment before anything gets priced into the field.
Before It's Built
Permit Through Certificate of Occupancy
Budget & Cost Control
AIA/Procore Pay App management and real-time cost tracking. Variance alerts before overruns hit. Every dollar accounted for and reportable at any moment.
Live Dashboard
Subcontractor Management
Bid scope, schedule coordination, RFI tracking, and performance accountability. Subs know what's expected and when — every time.
Procore Integrated
Document Control
Submittals, RFIs, change orders, inspection reports — organized, version-controlled, and accessible. No more digging through email chains for the approved plan set.
Zero Email Archaeology
Schedule Management
Master schedule maintained and updated weekly. Critical path monitored. Trade sequencing coordinated so no one is waiting on someone else.
Weekly Updates
Inspection & Permitting
Inspection scheduling, city coordination, and permit tracking. Nothing stalls because a form got missed or an inspection wasn't booked in time.
End-to-End CO
AI-Powered Oversight
Claude AI monitors every project thread — flagging risks, drafting responses, summarizing status, and making sure nothing falls through the cracks across your portfolio.
Always On
The Technology
Built on the Best Tools in the Industry
Crowncore operates entirely remotely — no on-site office required. Systems are connected, managed, and monitored from Crowncore's environment, with periodic site visits for context gathering and key milestone walkthroughs.
This is the same stack BRLH already has access to. We make it work the way it was designed to.
Full platform utilization — submittals, RFIs, drawings, schedules, punch lists
AIA PAY
AIA / Procore Pay Applications
Pay app preparation, review, and cost tracking — directly within Procore's financial tools
DOCS
Document Management
Centralized, version-controlled storage for all project documents and approvals
DASH
Live Reporting Dashboard
Real-time project status accessible to Bart and BRLH leadership at any time
Procore Partnership
You Have the Platform. We Run It at Full Capacity.
Common Gaps Without Dedicated CM
Submittal logs created but not actively managed — late approvals hold up the schedule
RFIs opened and forgotten — subs working off outdated information
Drawing sets not version-controlled — team using superseded plans in the field
Daily logs and punch lists incomplete — no accountability trail at project close
Crowncore Procore Management
Submittals managed end-to-end with defined review cycles and automated reminders
RFI tracking with response deadlines, escalation protocols, and closed-loop documentation
Drawing management with controlled distribution — the field only works from current, approved sets
Daily logs, photo documentation, and punch lists maintained — creating a clean record for ownership and future projects
100%
Procore modules actively operated — not just subscribed to
Weekly
Executive summary delivered from live Procore data, ready for review
Zero
Outstanding RFIs or submittals allowed to age beyond defined thresholds
How We Work
Remote-First. Accountable. Always Moving.
1
Weeks 1–4 — Integration & Setup
Audit and configure Procore, onboard AI systems to BRLH workflows, establish pay app processes, and set reporting cadence. Includes an initial site visit for context on all active projects.
2
Ongoing — Active Remote Management
Daily system monitoring, weekly owner reports, and proactive issue management — all operated remotely. Periodic site visits scheduled around key milestones, inspections, and critical decisions.
3
Monthly — Executive Review
Pay app reconciliation, budget vs. actual, schedule performance, and risk register delivered directly to Bart and BRLH leadership each month.
4
Project Close — Clean Handoff
Complete documentation package, punch list resolution, permit close-out, and warranty tracking so the asset is protected from day one of ownership.
Weekly Deliverables
What Bart Gets Every Week
Budget vs. actual report with variance flags
Schedule status and upcoming critical milestones
Open RFI and submittal log with resolution dates
Inspection calendar — upcoming and completed
AI-generated risk flag: anything needing a decision
Subcontractor performance notes
Photo documentation from site
Direct access to live project dashboard anytime
The Investment
Clear Terms. Predictable Cost. Measurable Return.
Monthly Retainer
$
15,000
/mo
Initial Term6 months (locked)
After 6 MonthsMonth-to-month
ScopeBRLH portfolio-wide
Billing1st of month, net 10
6-Month Total$90,000
What the Retainer Covers
Remote Construction Manager operating as a dedicated extension of BRLH
Full Procore platform management — all modules, all projects
Claude AI integration into BRLH's Miami Beach office workflows
AIA / Procore Pay App preparation, review, and cost tracking
Weekly executive reports and monthly financial reviews
Periodic site visits for milestone walkthroughs and context gathering
Owner's Representative (Add-On): Physical, on-site representation for inspections, subcontractor meetings, or day-to-day field management is available at an additional monthly fee per active project. Quoted individually based on project scope and location.
Not included: Hard costs (permits, inspections, third-party testing, materials). Pass-through at cost with no markup.
The Return
What $15,000 a Month Protects Against
Risk Eliminated
Budget Overruns
Unmanaged luxury residential projects routinely run 15–25% over budget. On a $3M build, that's $450K–$750K. Crowncore catches variance before it compounds.
Up to $750K protected
Schedule Delays
Every month of delay on a luxury project carries real cost — carrying costs, lost rent, and market timing. Active schedule management protects your exit.
Months of delay prevented
Subcontractor Disputes
Clear scope, documented RFIs, and accountability protocols eliminate the back-and-forth that turns into claims. Documentation is your legal protection.
Claims documented & defended
Capability Added
Executive Bandwidth
Bart and BRLH leadership stop fielding daily sub calls and tracking down submittals. You get a one-line status update — not a list of problems to solve.
Hours returned per week
AI-Powered Decision Speed
Questions that used to take a week of back-and-forth get answered in hours. AI synthesizes project data to surface the right answer — faster than any traditional PM cycle.
10× faster issue resolution
Portfolio Scalability
As BRLH takes on more projects, Crowncore scales with you. The systems, processes, and AI infrastructure are built to manage a portfolio — not a single job.
Infrastructure built to scale
Getting Started
From Agreement to Full Operation in 60 Days
Week 1
Agreement & Kickoff
Engagement agreement signed. Kickoff meeting with Bart and BRLH team — remote with an initial site visit — to align on active projects, priorities, and communication preferences. Access provisioned to Procore and BRLH systems.
Weeks 2–3
Systems Audit & Configuration
Deep audit of current Procore setup — identify gaps, clean up outdated configurations, rebuild workflows. Claude AI integrated into BRLH's Miami Beach office. Pay app process established within Procore's financial tools.
Weeks 4–6
Project Onboarding
All active BRLH projects entered, current, and organized in Procore. Subcontractor contacts and scopes loaded. Budget baselines established via AIA/Procore Pay Apps. First weekly reports delivered to Bart's preferred format.
Weeks 7–8 (Day 60)
Full Operation
All systems live and running. Remote daily monitoring active. Weekly executive report cadence established. Bart has full dashboard visibility at any moment — Crowncore is managing everything beneath it.
Months 3–6
Embedded Remote Partnership
Crowncore operates as a remote extension of BRLH — managing every project, every deliverable, and every cost center. On-site visits occur at key milestones. At month 6, the engagement continues month-to-month.
The Proposal
Let's Make It Official
The 186 Bal Bay project demonstrated exactly what this looks like in practice.
Crowncore is ready to bring that same level of operational control,
AI-powered intelligence, and executive-level accountability to every BRLH
project — starting now.
The engagement begins the moment the agreement is signed. No ramp-up
period, no discovery phase. We know how BRLH operates, and we're ready to run.
Ready When You Are
CompanyCrowncore Construction Management
ContactMichael Pingree
Emailmichael.pingree@gmail.com
Proposed Next Step
A 30-minute conversation to review terms, confirm active project list,
and set a start date. The first month of work will speak louder than
anything in this deck.
Construction Management
186 Bal Bay — Live Dashboard →